Doing Business With the National Archives and Records Administration

Information about NARA<@VM>The CIO file: Reynolds Cahoon


Electronic Records Archives

Value: Not available

RFP: July

Purpose: Introduce technology into the NARA infrastructure to achieve an electronic records archives capability. This is one of NARA's initiatives to preserve electronic records generated by agencies. The contract will likely be for six and one-half years.

Order Fulfillment and Accounting System Application Support

Value: Not available

RFP: July

Purpose: Provide seven-day-a-week, 12-hour-a-day application and help-desk support, documentation support and maintenance for its order fulfillment and accounting system.

Things of note

Of President Bush's 25 electronic government initiatives, NARA leads the Electronic Records Management Initiative to establish uniform procedures, requirements and standards for electronic record keeping by agencies in converting paper-based records to electronic files.
NARA also is involved with the Records Management Initiative and the Electronic Records Archives, the latter focusing on the information technology needed to make electronic records management work.


The agency's Strategic Plan seeks to improve records management in the federal government to ensure that essential evidence is created, identified, scheduled and managed for as long as needed.
Currently, 24 percent of these services are online; the goal is for 70 percent of services to be online by 2007.

Changes of Late

NARA's "Proposal for a Redesign of Federal Records Management," lays out the agency's plan to deal with a growing backlog of electronic and paper records.
NARA and federal agencies have already taken the plan's first step of outlining strategies for better records management. Some of these strategies are now being tested to see how they work.


700 Pennsylvania Ave. NW
Washington, DC 20408
(866) 272-6272

Founded: June 19, 1934

Archivist: John Carlin

What it does: The Archives is an independent federal agency that manages the preservation of federal records and historic documents and ensures access to them. It runs the National Archives at College Park, Md., 10 presidential libraries and two presidential materials projects, 19 regional records facilities around the country, the Office of the Federal Register and the National Historical Publications and Records Commission.

The budget

2002 budget: $290 million

2003 budget: $272 million

In the 2003 budget, $2.3 million is earmarked for the Electronic Records Management project.

The Web site

It appears to me that the main business opportunities right now with NARA involve its e-government initiatives. I didn't find one specific Web page for doing business with the agency. Instead, most of what I found was under the main page for the Electronic Records Archives. Also, there is a list of contractors that responded to the second request for information. For other possible business opportunities with NARA, is a good place to check.

Reynolds Cahoon

Henrik G. de Gyor

Title: Chief information officer

Took the job: February 1996

Family: Married to Susan Schroeder; seven daughters and one son live in Germantown, Md.

Hobbies: Blues piano, working with the

young men of my church.

Currently reading: "A New Kind of Science" by Stephen Wolfram

Alma mater: Bachelor of arts degree in management from Governors State


WT: What are the IT challenges the agency faces, as you see them?

Cahoon: Continuing to mature our IT management infrastructure and capability to acquire and operate the Electronic Records Archive, which will preserve and provide access to any type of electronic record for as long as needed, free from dependency on the hardware and software that created it.

Also, fully integrating cybersecurity throughout NARA's enterprise architecture and developing electronic records management services and integrating them into our component architecture and into our applications.

WT: What do you look for in companies with which you are thinking of doing business?

Cahoon: Integrity, a willingness to listen and learn, the right mix of competent, innovative people, a proven development, and management processes and appropriate technology.

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